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7 Ways to Choose a Workforce Management Solution

APS recently released its brand new Buyer’s Guide. Here is a sneak peek at 7 ways to choose the best workforce management solution.

JUNE, 2017
Workforce management is a complex juggling act of payroll, benefits, employees, compliance, and all of the other processes in between. So trying to make the switch to a new provider can seem very overwhelming in its own right. How do you know when you’ve found the one? It starts with the right research tools and plan of action. APS recently released its brand new Buyer’s Guide: Choosing The Best Workforce Management Solution. It’s chock full of great tips and checklists to help you make the best choice for your company’s needs. Here is a sneak peek at the 7 ways to choose the best workforce management solution:

1. Is it a Unified Solution with a Single-Entry Point?

A single entry point for data seems like a simple thing, but it’s actually the driving force of a unified workforce management. Without it, your data is more vulnerable to inaccuracies and duplications which can lead to errors. By utilizing a solution with a single point of entry for your data, you’ll eliminate duplicate data entry and errors.

So ask the providers you are vetting if their “unified solution” uses a single point of entry for data and stores it in one central location. If they’re not, then don’t waste your time or money. Check out page 4 of our Buyer’s Guide for more information on how this can save you valuable time in your workday as well as saving money that can be reinvested in the growth of your company.

2. Can You Pay Your Employees On Time and With Total Accuracy?

How many times have you been late to pay your employees? How many times have there been errors you’ve had to correct after processing payroll? Now, what if we told you that never has to happen again?

Look for payroll solutions that provide error-checking algorithms to catch mistakes before they even occur. Not only will you cut down on the time it takes to process payroll, but you’ll only have to process each payroll once. Check out page 5 of our Buyer’s Guide for more information on how you can spend your time on more strategic tasks and have happier employees.

3. How Secure Is Your Company and Employee Data?

Does your current system utilize security features like two-factor authentication? If you’re using a cloud-based service, have their data centers passed the SSAE 16 SOC 1 audit?

Security is the best first defense for your company’s confidentiality, so go with a solution that takes privacy seriously. Using a system that has strict access controls and hosts data in trusted data centers ensures your confidential information is always secure and allows you to control who has access. Check out page 9 of our Buyer’s Guide for more information on saving time by eliminating paperwork, delegating tax compliance, as well as reducing the risk of penalties and fines.

4. Can You Easily Manage Compliance And Risk?

Easily manage compliance and risk? Sounds like a pie in the sky concept, huh? But with the right HR and payroll solution, it’s entirely possible. “The one” should automate the following processes for you:

  • Forms 1094-C and 1095-C reporting to the IRS as well as ACA tracking
  • Benefits plan tracking and enrollment, with automated carrier integrations
  • Payroll tax compliance with a team of experts who guarantee accuracy and timeliness

Partnering with a provider who helps you manage HR and payroll compliance eliminates paper-based processes and reduces the potential for errors. Check out pages 4, 5, and 11 of our Buyer’s Guide for more information on saving time not having to fill out paperwork and stay on top of ever-changing tax regulations, while also reducing the risk of penalties and fines.

5. Does It Accommodate Recruiting And Onboarding Tasks?

The biggest expense any company has is its labor costs. So of course, you want to ensure you’re hiring the best talent to better control turnover.

Using a recruiting and onboarding solution that is integrated with the rest of your workforce management allows you to easily attract, hire, and onboard all in the same system. Check out page 3 of our Buyer’s Guide for more information on how to be more strategic about your hiring process so you won’t waste time and money on rehires.

6. Is There an Employee Retention and Engagement Process?

Happy, engaged employees are higher-performing employees; if your staff is productive, this will reflect in your company performance. Remember how we mentioned that your greatest expense is labor? You keep your employees engaged and empowered by investing in their overall well-being.

Great payroll and Core HR solutions with self-service portals allow for more open and consistent communication between managers and employees. With the ability to manage online training courses, conduct performance reviews, and offer more competitive compensation packages, you can promote a more positive company culture. It’s a win-win. Check out page 7 of our Buyer’s Guide for more information on how to increase productivity and retention making your employees feel valued.

7. Can You Easily Track Employee Hours?

Manually tracking employee hours is frustrating, to say the least. It takes a lot of time and patience, not to mention the potential for errors. It doesn’t end there…even after payroll is processed, you may find an employee’s time card was incorrect, meaning more work for you to fix. It would be so much easier to automate the whole process, right?

Automating your time tracking process simplifies employee scheduling, results in more accurate pay, and decreases your labor expenses. Check out page 6 of our Buyer’s Guide for more information on how to reduce time spent on time card corrections and and time-off requests, as well as control labor expenses with a proper staff scheduling.

The evaluation process for a core HR and payroll provider can be intimidating, so using a great resource like the APS Buyer’s Guide gives you the confidence to know you’re asking the right questions. So don’t worry, we’ve got just what you need to find “the one.” Good luck!

How APS Can Help

Making a change to improve your company’s infrastructure is a big deal, so you want to be thorough in all of your research of potential payroll and HR platforms. The brand new Buyer’s Guide from APS can help you find the best workforce management solution for your business. Click to download it now!

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