How Much Should a Time Tracking Solution Cost?

How Much Should a Time Tracking Solution Cost

What's the true cost of automating your time and labor? Let's look at how much a time tracking solution should cost and what you should expect.

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Great Information

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Awesome content, even better software. Just think what our technology could do for you.

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How Much Should A Time Tracking Solution Cost?

Tracking and managing employee hours can be very tedious and time-consuming when handled manually. And if your current solution is not integrated or unified with your payroll processing, there is still the potential for time wasted on duplicate data entry and correcting errors. But what is the true cost to automate your time and labor management?

We previously discussed how much core HR and payroll solutions should cost while offering some valuable information and resources to help in your research process. Today we are talking about how much a time tracking solution should cost and what you should expect.

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What a Time Tracking Solution Should Offer

Time tracking solutions should make it easier to track and manage your time and labor to have a more accurate representation of hours worked and labor costs. Look for the following features and benefits in a time tracking solution:

[/et_pb_text][/et_pb_column][/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”3.25″ custom_padding=”23px|0px|0px|0px|false|false” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”3.25″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Allow employees to clock in and out electronically via time clocks, computer kiosks, desktops, mobile devices, and biometric verification.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Data should automatically sync to your payroll solution for seamless and accurate payroll processing.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Track and monitor off-site workers using GPS locations on mobile devices.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Real-time data on who is working, who is clocked out, who missed a shift, and who missed a punch.[/et_pb_blurb][/et_pb_column][et_pb_column type=”1_2″ _builder_version=”3.25″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Manage time-off requests and allow for approval/denial of those requests.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Create, manage, and approve schedules and shifts.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Provide reporting of labor data for better cost control.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Manage paid time off (PTO).[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Manager and employee self-service options for more streamlined workflows and accountability.[/et_pb_blurb][/et_pb_column][/et_pb_row][/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”3.22.3″ background_color=”#f6f6f6″ custom_padding=”0px|0px|0px|0px|true|false” locked=”off” global_colors_info=”{}”][et_pb_row use_custom_gutter=”on” gutter_width=”3″ _builder_version=”3.25″ max_width=”1000px” custom_padding=”||0px|||” use_custom_width=”on” custom_width_px=”1000px” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”3.25″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”3.27.4″ text_font=”||||||||” text_font_size=”18px” header_font=”||||||||” header_2_font=”||||||||” header_2_font_size=”35px” text_orientation=”center” custom_margin=”|-141px||-142px||” text_font_size_tablet=”16px” text_font_size_phone=”” text_font_size_last_edited=”on|phone” header_2_font_size_tablet=”30px” header_2_font_size_phone=”22px” header_2_font_size_last_edited=”on|phone” global_colors_info=”{}”]

Book Your Personalized Demo

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See for yourself why APS’ award-winning technology and services have earned us a 98% retention rate. 

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How Time Tracking Solution Vendors Determine Price

The pricing structure of time tracking solutions can be based on several factors, including:[/et_pb_text][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” global_colors_info=”{}”]Whether the solution is cloud-based or on-premises.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” global_colors_info=”{}”]A price per employee is based on how many employees you will be tracking.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” min_height=”0px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” global_colors_info=”{}”]Additional charges could be involved, such as setup and implementation fees. There could also be a base monthly charge on top of the per employee pricing.[/et_pb_blurb][et_pb_blurb title=”What to Look For:” image=”https://apspayroll.com/wp-content/uploads/2019/04/Search-1.png” alt=”Scalability” icon_placement=”left” image_icon_width=”70px” content_max_width=”100%” _builder_version=”4.13.0″ header_font=”||||||||” header_text_color=”#42c2cd” custom_margin=”|||” header_font_size_tablet=”” header_font_size_phone=”18px” header_font_size_last_edited=”on|phone” image_max_width=”70px” global_colors_info=”{}”]Consider a solution that is unified with other processes like payroll, HR, and ACA compliance to further reduce manual work and the potential for errors to ensure maximum ROI for your company.[/et_pb_blurb][/et_pb_column][/et_pb_row][et_pb_row _builder_version=”3.25″ custom_padding=”23px|0px|0px|0px|false|false” locked=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”3.25″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”3.27.4″ text_font=”||||||||” text_font_size=”18px” header_font=”||||||||” header_3_font=”||||||||” text_font_size_tablet=”16px” text_font_size_phone=”” text_font_size_last_edited=”on|phone” z_index_tablet=”500″ global_colors_info=”{}”]

Determine Your Needs

It’s important to determine what your current business needs are as this will determine what you’ll pay for a time and attendance system. Today’s solutions aren’t just about employees clocking their hours worked, and it’s important to understand the capabilities in relation to cost:[/et_pb_text][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” global_colors_info=”{}”]Are you looking for flexible time tracking options using various devices or are you just needing a standard desktop login feature?[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” global_colors_info=”{}”]Are you currently using a payroll solution that will need to integrate with your time tracking solution or does your current payroll provider offer a native system?[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” min_height=”0px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” global_colors_info=”{}”]Have you thought about ease of use, adoption, and efficiency to ensure maximum ROI?[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” min_height=”0px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” global_colors_info=”{}”]Do you currently have the ability to control when employees clock in and clock out to ensure accurate tracking of hours worked?[/et_pb_blurb][et_pb_blurb title=”What to Look For:” image=”https://apspayroll.com/wp-content/uploads/2019/04/Search-1.png” alt=”Scalability” icon_placement=”left” image_icon_width=”70px” content_max_width=”100%” _builder_version=”4.13.0″ header_font=”||||||||” header_text_color=”#42c2cd” custom_margin=”|||” header_font_size_tablet=”” header_font_size_phone=”18px” header_font_size_last_edited=”on|phone” image_max_width=”70px” global_colors_info=”{}”]Check to see if the solutions you’re evaluating offer alerts for items like missed punches or employees nearing overtime. These types of proactive alerts will allow you to better manage labor costs.[/et_pb_blurb][/et_pb_column][/et_pb_row][et_pb_row _builder_version=”3.25″ custom_padding=”23px|0px|0px|0px|false|false” locked=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”3.25″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.0.2″ text_font=”||||||||” text_font_size=”18px” header_font=”||||||||” header_3_font=”||||||||” text_font_size_tablet=”16px” text_font_size_phone=”” text_font_size_last_edited=”on|phone” z_index_tablet=”500″ global_colors_info=”{}”]

Ready to Pull the Trigger on a Time Tracking Solution?

When it comes to making a decision to purchase software, knowledge is power. Arm yourself with resources like a buyer’s guide to really focus in on what your company truly needs. Vendor review sites like G2 Crowd, TrustRadius, Software Advice, and Capterra allow you to get a sense of what different time tracking providers can offer based on their current customers. Finally, make sure you demo different platforms so you can choose the right solution to solve any challenges your business is facing.[/et_pb_text][/et_pb_column][/et_pb_row][et_pb_row _builder_version=”3.25″ custom_padding=”23px|0px|0px|0px|false|false” locked=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”3.25″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.0.2″ text_font=”||||||||” text_font_size=”18px” header_font=”||||||||” header_3_font=”||||||||” text_font_size_tablet=”16px” text_font_size_phone=”” text_font_size_last_edited=”on|phone” z_index_tablet=”500″ global_colors_info=”{}”]

The True Cost of Outsourcing

It can be overwhelming to outsource your time tracking or switch to a new provider with so many options available. The best way to approach this decision is to find a solution that can best solve your challenges and pain points. Making the decision to outsource your payroll or change providers is a weighted one. Today’s business landscape makes it very challenging to manage time and attendance manually, and doing so makes your company vulnerable to compliance issues and errors. The true cost of outsourcing your time tracking processes and tasks can potentially outweigh the cons:[/et_pb_text][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Accuracy: When your time tracking data is accurate, your payroll is accurate. That’s time and money saved on payroll errors.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” min_height=”0px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Overtime Calculations: Calculating overtime manually is tricky. A time tracking solution can automatically calculate this for you so you’re always paying the correct amount.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Labor Costs: The ability to view real-time labor costs, automate scheduling, and see turnover reports will give you the power to better control your bottom line.[/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” min_height=”0px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Adoption: When your time tracking solution allows you to process accurate payroll, provide timely reporting, and eliminate challenges like duplicate data entry, you’ll see increased system adoption for a better return on investment. [/et_pb_blurb][et_pb_blurb use_icon=”on” font_icon=”^||divi||400″ icon_color=”#205160″ icon_placement=”left” content_max_width=”100%” _builder_version=”4.13.0″ body_font=”||||||||” body_font_size=”18px” min_height=”0px” body_font_size_tablet=”16px” body_font_size_phone=”” body_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}”]Empowered Employees: With self-service options, employees will feel empowered with access to information like time-off requests, pay stubs, and schedules. Talk about a morale boost.[/et_pb_blurb][et_pb_text _builder_version=”4.0.2″ text_font=”||||||||” text_font_size=”18px” header_font=”||||||||” header_3_font=”||||||||” text_font_size_tablet=”16px” text_font_size_phone=”” text_font_size_last_edited=”on|phone” z_index_tablet=”500″ global_colors_info=”{}”]

Overall, outsourcing and automating your time tracking (especially with your payroll processing) means more accurate data, less manual processes and paperwork, and a more engaged workforce.

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SOURCES

Choosing a Time and Attendance System: 2017 Guide

Top Time and Attendance Software

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How APS can help

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APS helps organizations of all sizes and industries with their payroll processing and tax compliance needs. With a unified platform and a team of tax compliance experts in your corner, we can help make payroll and tax errors a thing of the past.

Looking to make a mid-year switch to a new payroll provider? It’s easier than you think and APS can help you along every step of the way to ensure a successful transition. For the past four years, we have ranked as a High Performer, Best Customer Support, Ease of Use, Functionality, and Product Quality by G2 Crowd. We have also been ranked the #1 software company in Louisiana, a testament to the confidence our clients have in our work.

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