Home Case Studies Grayson College

Grayson College

Learn how Grayson College achieves TX-RAMP compliance with APS.

Grayson College has been committed to student success and innovation since 1965. With the growing complexity of payroll and HR data management, Grayson College turned to APS to modernize its systems and simplify complying with TX-RAMP standards.

Company Facts:

Grayson College
Founded: 1965
Employees: Over 350 faculty and staff
Location: Dennison, Texas

Company Overview

Grayson College, a Texas-based community college, has served with a commitment to student success and innovation since 1965. The college provides educational opportunities to over 5,000 students annually and values operational excellence to provide more resources for its faculty, staff, and students.

Grayson College partnered with APS to simplify and modernize its complex payroll and HR data management systems. Additionally, APS makes it easy to comply with Texas Risk and Authorization Management Program (TX-RAMP) standards to protect student and employee data. We spoke with Robyn Voight, the Director of HR at Grayson College, about the impact of APS’ payroll and HR solutions.

Education

Industry
Analytics and Reporting | Attendance | Core HR | Payroll

APS Solutions Used

The Challenge

Grayson College previously operated on disconnected systems. These platforms included Microsoft Great Plains and Green Shades for payroll, iCIMS for applicant tracking, and NeoGV for learning management. Each system was siloed, creating inefficiencies such as:

Data Duplication

Manual and duplicated data entries, compounded by a lack of API integration, led to inaccuracies.
Shadow Spreadsheets

Payroll and HR teams relied on external Excel spreadsheets to manage incomplete and inconsistent data.
Inaccessible Reporting

Generating actionable insights was labor-intensive, hindering operational efficiency with time-consuming processes.
Compliance Concerns

Without integrated systems, Grayson College faced challenges in maintaining compliance. TX-RAMP imposes stringent cybersecurity standards designed to protect sensitive employee and student information.

We Had Zero Errors the First Payroll

“The payroll implementation was really, really lined out. You could tell it was not their first rodeo. We had zero errors the first payroll.”

Robyn V.
Grayson College

Read Case Study Read Case Study

The Solution

Grayson College partnered with APS to streamline its HR and payroll processes while meeting TX-RAMP compliance requirements. APS’ platform stood out due to its:

All-in-One Functionality

Seamless integration of payroll and HR reduced manual entry and eliminated shadow spreadsheets.
Cost-Effectiveness

APS provided an affordable, scalable solution designed to align with Grayson’s commitment to responsible taxpayer resource use.
TX-RAMP Compliance

As a certified partner, APS equipped Grayson College with tools to safeguard sensitive data against cyber threats and maintain compliance with Texas state standards.
Secure API Connectivity

APS’ API facilitates secure, automated data exchanges between multiple systems. This ensures sensitive employee and student data remains protected while reducing IT workload. This integration streamlines processes, making data management more efficient and reliable.

The Results

Grayson College experienced improvements after implementing APS, including:

Streamlined Payroll Processing

Payroll errors were eliminated during the first run, and processing times were significantly reduced, saving valuable time for their Payroll Specialist to focus on strategic tasks.
Enhanced Security

Compliance with TX-RAMP standards provided peace of mind, reducing risks of cyberattacks and personal data breaches
Improved Experience

The intuitive platform and API integration simplified training for new employees, improving inter-departmental collaboration.
Responsive Customer Support

APS’ support team promptly resolved payroll issues, making sure service was uninterrupted for Grayson’s employees.

About TX-RAMP

TX-RAMP is a state-mandated cybersecurity framework that helps public institutions safeguard sensitive information. Compliance helps prevent ransomware attacks, which can disrupt operations and impact students and employees. APS’ TX-RAMP certification made it a trusted partner for Grayson College in protecting critical HR and payroll data.

“It’s a system that’s set up to say, yes, we have this security at this level, and confirm because there are hackers out there, cyberattacks, trying to get information that can ruin people’s lives… Texas RAMP puts some guardrails there to prevent things like that from happening, and [APS helps us comply].” – Robyn Voight

Key Takeaways

Seamless TX-RAMP Compliance

APS helped Grayson College meet state cybersecurity requirements effortlessly.

Significant Time Savings

Hours Saved per Week

Enhanced Operational Efficiency

Consolidated HR and payroll processes streamlined data management and reporting.

We're Ready When You Are

Hear why APS’ award-winning technology and services have earned us a 98% customer retention rate.