Last Updated 08/27/2026
Your privacy is important to us. This Privacy Policy (“Privacy Policy”) describes how Automatic Payroll Systems, Inc. (“APS”, “we”, “us”, or “our”) may collect, use, store, disclose, process, and transfer your personal information, through your access to or use of APS products and services, including those at https://www.apspayroll.com as well as any subdomains, website of ours that links to this Privacy Policy, related websites, mobile applications, and other offerings (collectively, the “Services”). By using the Services, you signify your acceptance of this Privacy Policy. If you do not agree to this Privacy Policy, please do not use the Services. APS may change this Privacy Policy from time to time by posting changes at https://apspayroll.com/about-us/privacy-policy/ and may send notification emails regarding such changes. Your continued use of the Services following the posting of such changes will be deemed your acceptance of those changes, unless additional consent is required.
APS encourages you to read this Privacy Policy in its entirety, but here are a few key points:
Privacy Policy Applicability
This Privacy Policy applies when you use or access the Services or share information with APS. By accessing or using the Services, you consent to this Privacy Policy. APS may update this Privacy Policy at any time. If you do not consent to this Privacy Policy for any reason, please do not access or use the Services or share your information with us. Please note that this Privacy Policy applies only to the Services and not to any other third-party website linked to or from it, or any third-party website in which APS’s content or functionality is embedded. We do not control the privacy policies or practices of others.
Information We Collect from You
We collect all information that you provide, information you provide via the Services, your devices (e.g., computers, smartphones, and tablets), telephone, and email, as well as information we receive from partners, using cookies and other such technologies. In general, we receive and collect all information you provide via the Services, including through website input fields (including advertisements), phone, email (including email campaigns), or other such ways. This includes personal information that can identify or relate to you, including, but not limited to:
| Category of Personal Information | Examples of Personal Information We Collect | Categories of Sources from which such Personal Information is collected | Categories of Third Parties or Services Providers with whom we share such Personal Information |
|---|---|---|---|
| Profile or Contact Data | Examples may include:
- First and last name - Postal address - Telephone number - Email address - Unique identifiers, such as usernames and passwords | - You
- Your employer | - Service providers
- Third-party vendors - Your employer |
| Demographic Data | Examples may include:
- Age - Birthday - Zip code - Gender - National origin - Marital status - Disability | - You - Your employer | - Service providers - Partners you authorize, access, or authenticate - Your employer |
| Personal Identifiers | Examples may include: - Social security number | - You - Your employer | - Service providers - Your employer |
| Device/IP Data | Examples may include: - IP address - Device ID - Browser type - Type of device - Information regarding your interaction with the Services or any advertisement - Information collected automatically through cookies and similar technology, device type, domain names, and access time/logs | - You - Services providers | - Data analytics providers |
| Geolocation Data | Examples may include: - General physical location - IP-address-based location information - Cookie ID | - You - Services providers | - Data analytics providers |
| Web Analytics | Examples may include: - Web page interactions - Statistics associated with the interaction between device or browser and the Services | - You - Services providers | - Data analytics providers |
| Professional or Employment-Related Data | Examples may include: - Employer - Job title - Job history - Education history | - You - Your employer | - Service providers - Your employer |
| Personal Health Information | Examples may include (whether written, oral, or electronic): - Insurance information | - You - Your employer | - Service providers - Partners you authorize, access, or authenticate (e.g., your employer) |
| Biometric Data | Examples may include: - Record of hand geometry - Record of face geometry | - You | - Service providers |
| Financial and Payment Data | Examples may include: - Last 4 digits of payment card and expiration date - Billing address | - You - Service providers | - Service providers |
APS’ Biometric Privacy Policy, provided at https://apspayroll.com/legal/biometric-policy/, applies to APS’ processing of Biometric Data.
You have the choice regarding what information to share and the Services you want to engage. You can choose not to provide information to us, but in general, some information about you is required in order for you to access certain functionalities of the Services.
We also may periodically obtain information about you from partners (including your employer) and other independent third-party sources and will add it to our database of information, including any information that you provide to third parties that are associated or whose products or services are integrated with the Services. For one example, your employer may provide information related to your job title and similar employment-related information. We may use this information to create and authenticate your account and provide you access to the Services.
We may use cookies, log files, device identifiers, and similar tracking technologies, including those from third-party service providers like Google Analytics, Amazon Web Services, HubSpot, WordPress, and other cloud-based tools, to automatically collect your preferences, performance data, and information about your web usage when you visit the Services. For example, we may collect your IP address, device information, and Web browser details. We may also collect information about your online activity, such as pages viewed and interactions on those pages. This may include collecting geolocation signals from your IP address or device settings to determine your general location. By collecting and using this information, we may operate and personalize the Services for you. For more information on how we use cookies, please see the “Cookies” section below.
The Services are not designed to recognize or respond to “do not track” signals received from browsers. You can control the information collected by such tracking technologies or be alerted when cookies are sent by adjusting the settings on your Internet browser or devices, but such adjustments may affect or disable certain functionality of the Services. You can learn more about Google Analytics and your options for opting out of interest-based Google ads at https://adssettings.google.com. You can learn more about targeted ads and your ability to opt out of receiving interest-based ads at optout.aboutads.info and www.networkadvertising.org/choices.
Cookies
Cookies, also known as tracking cookies or browser cookies, and similar technologies such as web beacons, clear GIFs, pixel tags, and JavaScript (collectively, “Cookies”) are small pieces of data, usually text files, placed on a computer, tablet, phone, or similar device when you use that device to access the Services. We use the following types of Cookies:
- Essential Cookies. Essential Cookies are necessary for providing you with the Services and features that you requested. For example, these Cookies allow you to log into and stay logged into secure areas of the Services, save language preferences, and more. These Cookies are required to make the Services available to you, so they cannot be disabled.
- Functional Cookies. Functional Cookies are utilized to record your choices and settings, maintain your preferences over time, and recognize you when you return to our Services. These Cookies help us personalize our content for you, greet you by name, remember your preferences, and more.
- Performance/Analytical Cookies. Performance/Analytical Cookies allow us to understand how visitors (like you) use the Services. These Cookies accomplish this by collecting information about the number of visitors to the Services, what pages visitors view the most, and how long visitors view specific pages. These Cookies also help us measure and manage the performance of our advertising campaigns in order to help us improve the campaigns and the Services’ content. For example, Google LLC (“Google”) uses cookies in connection with its Google Analytics services. Google’s ability to use and share information collected by Google Analytics about your visits to the Services is subject to the Google Analytics Terms of Use and the Google Privacy Policy. You have the option to opt-out of Google’s use of Cookies by visiting the Google advertising opt-out page at http://www.google.com/privacy_ads.html or the Google Analytics Opt-out Browser Add-on at https://tools.google.com/dlpage/gaoptout/. We also use the LinkedIn Insight Tag provided by LinkedIn Corporation. This tag helps us understand how visitors interact with our website and measure the effectiveness of our advertising campaigns on LinkedIn. The LinkedIn Insight Tag enables LinkedIn to collect information such as your IP address, device and browser characteristics, and pages visited on our site. This information may be linked to your LinkedIn profile in aggregated or anonymized form and used to provide analytics and targeted advertising. You can learn more about how LinkedIn processes this information and how to opt out of LinkedIn’s tracking by visiting LinkedIn’s Privacy Policy and LinkedIn’s Ad Settings.
You have the option to decide through your internet browser’s settings whether or not to accept Cookies. Most browsers allow users to choose whether to turn off the Cookie feature, which will prevent your browser from accepting new Cookies, as well as (depending on the browser) allow you to toggle whether to accept each new Cookie. You can also clear all Cookies that are already on your device. If you do this, however, you may have to manually adjust some preferences every time you visit the Services, and some functionalities may not work. To explore what Cookie settings are available to you, look in the “settings”, “preferences” or “options” section of your browser’s menu.
To find out more information about Cookies, including information about how to manage and delete Cookies generally, please visit http://www.allaboutcookies.org/.
How We Share Your Information
We may share your information with our partners, service providers, contractors, agents, and third-party vendors as they need it to help us provide the Services, for other requests you make of APS, or in furtherance of our other reasons discussed in this Privacy Policy. We may also share your information to comply with law or for other legitimate interests. As further discussed below, the manner in which APS may share your personal information in connection with generative AI tools is provided in https://apspayroll.com/legal/ai-terms/.
We share your information with our partners, service providers, contractors, agents, and third-party vendors as needed to fulfill Services. Please note that our partners may contact you as necessary to obtain additional information about you, facilitate any use of the Services, or respond to a request you submit.
Third-party vendors who provide products, services or functions on our behalf may include business analytics companies, communications service vendors, marketing vendors, and security vendors. We may also authorize third-party vendors to collect information on our behalf, including as necessary to operate features of the Services or provide online advertising tailored to your interests. Third-party vendors have access to and may collect personal information only as needed to perform their functions, may only use personal information consistent with this Privacy Policy and other appropriate confidentiality and security measures, and are not permitted to share or use the information for any other purpose.
We also may share your information:
- In response to subpoenas, court orders, or other legal process; to establish or exercise our legal rights; to defend against legal claims; or as otherwise required by law. In such cases we reserve the right to raise or waive any legal objection or right available to us.
- When we believe it is appropriate to investigate, prevent, or take action regarding illegal or suspected illegal activities; to protect and defend the rights, interests, or safety of our company or the Services, our customers, or others; or in connection with our Terms of Service and other agreements with customers of which you may be affiliated.
- In connection with a corporate transaction, such as a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy.
Other than as set out above, we will attempt to notify you when your personal information will be shared with third parties.
Personal Information You Post in Public Areas. When you post a message in an APS review or customer feedback, the information you post may be accessible to other users of the Services and the public. If you post personal information anywhere on the Services that is accessible to other users or the public, you are advised that such personal information can be read, collected, used, or disseminated by others and could be used to send you unsolicited information or for other purposes. Accordingly, you assume full risk and responsibility for posting such information and agree that APS is not responsible in any way for personal information you choose to post in these public areas.
Aggregated Information. We may use, publish, share, distribute, or disclose personal information that has been aggregated with information from other users or otherwise anonymized and de-identified data in a manner that does not allow third parties, including APS partners, sponsors, and advisers, to de-aggregate the data or identify it as originating from you. Such information may help APS identify and analyze training, demographic, and psychographic trends and information and report to third parties how many people saw, visited, or clicked on certain content, areas of the Services, or other materials. We may also use such data for research purposes and optimizing the Services’ functionality.
Generative AI. The Services may include or provide access to third party products that provide certain generative AI functionalities (“Generative AI Products”), like Open.AI’s GPT application programming interfaces. You acknowledge that different terms of use and privacy policies may apply to your use of such Generative AI Products and that such terms and policies are solely between you and the other third party. Our AI terms of use, including our use of Generative AI Products, are located at https://apspayroll.com/legal/ai-terms/.
Texas Consumer Complaint Notification
Automatic Payroll Systems, Inc. has been issued Money Transmission License No. TX-DOB-C-01020 by the Texas Department of Banking. If you have a complaint, first contact Automatic Payroll Systems, Inc.’s Client Services Department, (318) 222-9774. If you still have an unresolved complaint regarding the company’s money transmission activity, please direct your complaint to the Texas Department of Banking:
In person or U.S. Mail: 2601 North Lamar Boulevard, Suite 300, Austin, Texas 78705-4294
Telephone No.: (877) 276-5554 (toll free)
Fax No.: (512) 475-1313
E-mail Address: consumer.complaints@dob.texas.gov
Website Address: www.dob.texas.gov