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Employee database management is the process of storing, managing, and tracking all employee information and activities. This data includes:
HR departments can refer to this information to decide on training processes, recruiting tactics, benefits offerings, and more. With everything stored in one centralized database, employers can make strategic decisions in a more timely manner.
An employee database management system automates and stores employee records on a secure online server. Employee record software eliminates the need to keep manual records, which reduces data entry and the potential for errors. Many employee database management systems are part of a payroll and HR platform. The employee records serve as the record of truth and feed information into other areas of the system.
For example, an employee’s classification and pay rate are used to process payroll. An employee’s benefits and tax information determine what deductions are withheld from their paycheck.
There are many benefits to using an employee information management system, including:
Employee database management systems are helpful in that they can securely store a variety of information, including job title, length of service, accruals, performance reviews, documents, and more.
Records management has a significant impact on HR departments. Employee records provide a history of that person’s activities during their time with the company. Having access to a complete audit log of an employee record is vital for several reasons:
Proper management of employee records ensures an employer maintains compliance and avoids any accusations of discriminatory actions.
Furthermore, HR needs to store and manage employee records properly because this facilitates monitoring productivity and performance. Employee records management is essential to support career development and business growth.
We develop our employee database software internally, ensuring secure and accurate storage of your workforce’s essential information. Our employee records track and maintain vital data that syncs to your payroll, attendance, benefits, and other HR processes. This all-in-one approach allows you to conduct payroll and HR tasks in a single location using accurate data. You can track and manage all employee information from hire to retire to increase productivity and mitigate compliance risks.
Our employee database software allows you to track and manage the following events about your workforce: