Time Tracking Categories (Dimensions)

With APS Dimensions time tracking categories, you’ll gain enhanced labor expense tracking and reporting for your organization.

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Customized Categories for Time Tracking

Dimensions time tracking solution allows employees to allocate their time to specific categories. Your staff can allocate their time to locations, customers, vendors, projects, items, tasks, contracts, grants, and more. Organizations using our HR time tracking software for Dimensions can increase the accuracy and details of recorded employee hours and establish hierarchies of up to 10 categories within Dimensions.

Project Time Tracking

With employee project time tracking, your staff can allocate their hours to specific project time tracking categories on which they are working. Create Dimension items to track tasks within a project for hierarchical organization of time allocation within your organization.

Job Site Time Tracking

With on-the-job time tracking by location Dimension, employers gain insight into how many hours are being worked at each location to manage schedules more efficiently. Use employee job site time tracking for departments, branches, cities, regions, and more.

Time Off Tracking

With our employee time tracking app options, staff can allocate time off requests to Dimensions time tracking categories. Any required Dimension settings assigned to an employee will apply to their time off requests.

Use Dimensions to Measure Employee Productivity

With our time tracking and payroll software for Dimensions, you can gather employee performance data. Quickly assess who is spending too much or too little time on specific projects and tasks. By utilizing project time tracking categories, businesses can view employee productivity metrics and make adjustments as needed. With a more proactive approach to employee productivity monitoring, organizations can better control labor spending and ensure clients are billed for actual hours worked.

Assign Dimensions to Employees and Teams

Assign Dimensions work time tracking categories to employees and team to ensure proper hours allocation. When used with our time and attendance tracking software, Dimensions assigned to employees are visible on timesheets, time cards, and in the payroll batch.

Edit Tracked Dimensions

Employees can edit their Dimension allocations when viewing their timecard but cannot edit their recorded time. This functionality allows managers to maintain control over recorded time and ensure accuracy. Wages can also be allocated for salary employees using percent allocations.

Set Up Manager Approval

Managers can edit employee time allocations when editing and approving time cards, allowing you to confirm tracked time accuracy. Employee time allocations can also be adjusted during the payroll process, ensuring your staff is paid accurately based on hours worked.

Build Detailed Reports

View dimensional data and time tracking metrics using the Assigned Dimensions, Hours and Earnings, and Attendance reports. With our detailed reports, you can see how much time is spent across Dimensions both before and after payroll processing.

Get ROI Insights on Specific Tasks

Import your General Ledger into our payroll solution using a CSV spreadsheet to align your payroll and finance data better. Tie your dimensional time tracking data to your General Ledger and gain ROI insights for which services and tasks generate the most profit and best margins in your organization.

Automate With Attendance

Dimensions are an add-on to our Attendance solution that allows employees to select multiple categories or items for time allocation when clocking in. For example, an employee chooses the location and the client they are performing work for when clocking in.

When it’s time to process payroll, your staff’s recorded hours worked automatically sync into your payroll data. This automated process between attendance and payroll saves you valuable time, reducing your time spent from days to hours.

You can use Dimensions even if you’re using another solution for time and attendance. Add your recorded employee time to our CSV template and import it into our system.

If you’re already using Dimensions via Sage Intacct, you can still leverage APS Dimensions for time tracking. Use APS Dimensions in conjunction with our Sage Intacct integration and any Dimensions tracked in Sage Intacct.

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Time Tracking Categories for All Types of Businesses

Our Dimensions time tracking categories are for businesses in all types of industries. Dimensions provide a clear picture of where and when employees allocate resources to specific company objectives and tasks. You can dive deeper into employee hours and earnings metrics for proactive labor expense management.

Financial services

Your financial services firm needs the ability to track and allocate employee time by asset type and location to improve productivity and client satisfaction. With APS Dimensions, financial institutions can closely track time spent among job categories to reduce costs and increase revenue.

Healthcare

Your healthcare organization needs the ability to track and allocate employee time by project, department, and location to improve staff productivity and patient care. With our employee time tracking software, you can track time by category to increase operational efficiency and profitability.

Hospitality

Your hospitality organization needs the ability to track and allocate employee time between locations for optimal productivity. With APS Dimensions, hotels and resorts can leverage time tracking metrics by location to reduce operational costs better and drive revenue.

Nonprofits

Your nonprofit needs the ability to time tracking categories for work by grant for budgetary purposes. With APS Dimensions, nonprofits can closely monitor employee time as grants are used to keep track of how much time and money is spent.

Religious Organizations

Churches and faith-based organizations need volunteer and employee time and location tracking. With APS Dimensions, your religious organizations can closely monitor employee time as funds are used to ensure deadlines are met and the mission remains a priority.

Restaurants

Your restaurant needs the ability to track and allocate employee time between locations and departments for optimal productivity. With APS Dimensions, restaurants can utilize our mobile employee time tracking options to control labor costs better and maximize profits.

Employee Time Tracking Software FAQs

Here is an overview of the most frequently asked questions users have about employee time tracking software.

What is Employee Time Tracking?

Employee time tracking is the process of an organization recording the hours worked for their staff. This process allows companies to ensure employees are paid accurately, control labor expenses, and optimize productivity.

There are several types of time tracking methods available for businesses to use:

Manually by spreadsheet
Physical time cards
Physical time clocks
Time tracking software
Desktop portal
Online kiosk
Mobile or tablet app
Biometric verification using an employee’s recorded fingerprint
Facial recognition

Some companies use a combination of time tracking methods depending on the complexity of their workforce.

Do Most Companies Track Employee Time?

Yes, most companies track employee time to ensure their workforce is paid accurately for the hours they work accurately. Tracking employee time safeguards employees concerning pay and protects businesses from potential noncompliance and legal issues that can arise. These issues include underpaying or overpaying employees and overtime pay.

It’s also essential for employers to track employee paid time off (PTO). When paid time off is not monitored, it can lead to issues around which employees took days off and when. If an employee is not paid for time off, this can lead to inaccurate paychecks and internal disputes.

Tracking employee time is complicated and necessary. However, most companies are not monitoring employee time details, like location, project, task, etc. There are many benefits to tracking the particular objectives and tasks your employees are allocating their time to, including:

Access to Employee Performance Data: With employee productivity monitoring, organizations can better control labor spending and ensure clients are billed for actual hours worked.
The Profitability of Specific Services: Businesses can determine with services generate the best return on investment and make decisions that will foster better profit margins.
Enhanced Reporting: More detailed reports of how employees’ hours and earnings are allocated ensure more accurate billing and payroll.

Why Track Employee Time?

Tracking employee time provides hard data on which workers completed specific tasks and how many hours were recorded for each project. Monitoring this type of data creates better accountability among employees. Managers can then make more informed decisions around employee performance and identify any areas for improvement.

Employee time tracking can boost productivity and morale. Companies that monitor paid time off and encourage employees to take vacations have a more satisfied workforce. Businesses also see reduced absenteeism and turnover among employees. Tracking employee time is essential to understand how time is spent in your organization to ensure your staff is working efficiently towards goals and objectives.

Why Choose APS for Your Time Tracking Needs?

APS provides configurable software for your time tracking needs. APS Dimensions offer another layer of visibility into employee hours when used with our Payroll and Attendance solutions. Track essential employee time attributes such as location, department, customer, vendor, item, project, grant, and contract. With APS Dimensions, employers can:

Set up Dimensions and Dimension items using our admin console
Assign Dimension items to specific employees for restricted access
Set default Dimension values per employee

When used with our time tracking and payroll software, dimensional data automatically syncs into your payroll process for accurate, timely paychecks. View allocated employee time during payroll processing and in the payroll batch report. Review any salary wages allocated and add income items that are not used to pay an hourly amount all before you process payroll.

Use Dimensions with the following supported time capture methods for a customized time tracking solution that fits your organization’s needs:

Mobile App: Employee can allocate time using timesheets or our time clock
Desktop Employee Self Service: Employees can allocate time using timesheets or our time clock
Tablet App: Employees can allocate time using our time clock

Tracking time with Dimensions is an effective way to record and report on the details of the hours worked for your staff.

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