Mid-Year Payroll Conversions

Changing payroll providers doesn’t have to be a headache and APS will be there to help you every step of the way.

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Best Times to Change Payroll Providers

You don’t have to wait until the beginning of the year to switch providers. While mid-year is a great time to make a change, anytime is the right time to convert to a new and better payroll provider. No matter what time of year works best for you, APS will handle your year-end processing and tax filings for a smooth payroll conversion.

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Why Our Mid-Year Conversions Are Different

We use an electronic payroll conversion process that eliminates manual data entry and ensures an accurate, successful implementation.

Tax Transcripts

A Proven Conversion Process

Massachusetts

Proactive Payroll

Wage Base

HR Made Easier

Minimum Wage Bill

Guaranteed Tax Compliance

Minimum Wage Bill

Top-Rated Support

Minimum Wage Bill

Competitive Pricing

A Proven Conversion Process

Our experienced payroll tax compliance experts employ a two-part payroll assessment that checks your payroll history for potential data errors and corrects them. Our payroll assessment includes:

APS Icon Sheet_Check Mark

Tax Catch Up

  • We’ll import your payroll history
  • We’ll fix any errors we find
  • We’ll pay your taxes if your previous provider hasn’t
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History Verification

  • Multi-state taxes
  • Non-scheduled payments
  • Pre-tax versus post-tax deductions
  • Validation testing and parallel payrolls

Proactive Payroll

We provide our clients with a best-in-class payroll and HR management solution delivered with personalized service and support. Our proprietary technology is built in-house by our development team, focusing on usability, efficiency, and adoption.

What’s Included¹

Don’t worry, we’ll do the heavy lifting to make your mid-year payroll conversion a smooth process.

  • Year-end processing, including W-2s and 1099s
  • Historical payroll data entry
  • Payroll processing with direct deposit
  • Garnishments processing, including printing and mailing
  • Payroll tax filing³, including 940s and 941s
  • Integrations with Sage Intacct, Quickbooks, and more
  • Live training using your own company and employee data
  • Dedicated four-person account team available via phone, email, or support request
  • Payroll reports and custom reporting
  • Easy-to-use analytical dashboards and tiles
  • Employee records management
  • Time off tracking and reporting
  • New hire reporting
  • Employee self service on any device

³Includes one state, federal filing, new hire reporting, and unemployment payments and filings.

Not Sure Where to Start?

Our handy mid-year payroll conversions checklist provides tips, questions to ask, and factors to consider when switching to a new payroll provider mid-year.

HR Made Easier

APS understands the challenges organizations of all sizes face, which is why we develop a full suite of workforce cloud solutions addressing all aspects of employee lifecycle management. By designing a unified platform that make payroll and HR easier, we support our clients in their growth and success.

We Make it Easy To:

  • Take control of your payroll, tax compliance, and filings while reducing errors.
  • Track and manage your benefits in a centralized database.
  • Create, assign, and manage schedules to streamline your workforce.
  • Develop a recruiting and onboarding strategy tailored to your company’s needs.
  • Execute your ACA strategy with our compliance services.
  • Access real-time reports for powerful decision making from any device.

Guaranteed Tax Compliance

Our experienced payroll tax compliance staff operates on your behalf as the reporting agent. We use a defined process for the daily management of tax funds to ensure your payroll tax filings and payments are handled accurately. We help organizations process payroll and manage tax compliance in 411 jurisdictions, in all 50 states.

Complete

Streamlined Tax Compliance

  • Guaranteed accuracy and timeliness of payroll tax payments and filings.*
  • Wage garnishment services to reduce the risk of penalties.
  • Secure access to quarterly payroll tax packets, annual returns, and W-2s.
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we’re here to help

  • Federal, state, and local tax filings and payments.
  • 940 Federal Unemployment and 941 Quarterly filings.
  • Year-end processing, including W-2s and 1099s.
Research

Reduced Burden and Risk

  • Automatic system and tax table updates in the cloud.
  • Review of incomes and deductions to identify any payroll history issues.
  • Paycheck reconciliation available to further reduce time spent on payroll.

*APS guarantees tax payments and filings to be accurate and timely, as long as the data provided to APS is accurate and timely and the customer’s account is sufficiently funded to cover all payroll tax liabilities. If a tax penalty is the result of our error, we’ll maintain the abatement process and absorb any fines or interest due.

Top-Rated Support

Our purpose for everything we do is our customers and that’s what truly sets apart from our competition. So you’ll have access to a dedicated, four-person account team that is just a phone call, email, or support request away to answer any questions you may have. We want to give you every opportunity to grow because your success is our success.

G2 Best Relationship Mid-Market Spring 2020
G2 Best Support Small Business Spring 2020
G2 Easiest to do Business With Small Business Spring 2020

Why Our Mid-Year Conversions Are Better

APS knows technology only helps when your team feels confident and supported when using it. Our team embodies our values of top-quality service you can trust, which is what truly makes APS stand out from the competition.

We're Security Buffs

We're Security Buffs

Our advanced multi-level security has never been breached, and we utilize two-factor authentication for
client logins.

We’re Efficient

We’re Efficient

Our typical implementation takes 6-8 weeks so you can start realizing the benefits of your investment.

We’re Compliance Professionals

We’re Compliance Professionals

APS is your reporting agent, handling tax filings and payments on your behalf for mitigated risk.

We’re Five-Star Rated

We’re Five-Star Rated

We surround our clients with a team of certified account managers and dedicated specialists.

Competitive Pricing

Using a best-in-class solution for payroll, HR, and attendance doesn’t have to cost a fortune. There are no hidden fees or surprises. APS was voted Best Results by our customers, with an average 10.82-month return on their investment versus an industry standard of 18.92 months. The benefits that come from our platform and services provide a value you can’t put a price tag on.

Any Questions?

Still wondering if a mid-year payroll conversion is right for you? Here are answers to our most frequently asked questions about changing payroll providers.

Can I convert to APS any time during the year?

Yes, you can! APS can convert your payroll any time of the year and we’ll even handle your year-end processing.

How do you handle W-2s for a mid-year conversion?

We’ll enter all history for the current year and reconcile your 941 returns. Your employees will be able to access their W-2s using our self-service portal.

How will I get all of my company data into your system?

Don’t worry, we’ve got your back! Our implementation team will help you with migrating your payroll data into the APS system and run tax catch ups, history verification, and parallel payrolls to validate data accuracy.

Will I receive training to use your system?

Absolutely! While our system is super easy to use and has a high adoption rate, we still provide every client with a custom training plan using their own data in the APS system.

Can APS handle my complex payroll processing?

We can handle anything you throw at us, including multiple pay rates, varied pay frequencies, and even garnishment processing. We always love a chance to flex our payroll muscles!

What our customers are saying

a great timesaver

QUOTE

As the payroll administrator, APS has cut my time for processing payroll from 2 days to 2 hours. Reports are available within minutes of submitting the payroll batch. APS has been a great timesaver for our company!

Deborah Raney

The Hospice of East Texas

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Suggested RESOURCES

We have informational resources and tools for all your workforce management needs. Check out our handy articles, checklists, eBooks, guides, industry overviews, reports, and white papers with valuable information about Core HR and Payroll.

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