Grayson College Case Study
Learn how Grayson College Achieves TX-RAMP Compliance with APS
Grayson College has been committed to student success and innovation since 1965. With the growing complexity of payroll and HR data management, Grayson College turned to APS to modernize its systems and simplify complying with TX-RAMP standards.
Company Facts:
- Grayson College
- Founded: 1965
- Industry: Education
- Employees: Over 350 faculty and staff
- Location: Dennison, Texas
APS Solutions Used:
Payroll | HR | Attendance | Reporting
Company Overview
Grayson College, a Texas-based community college, has served with a commitment to student success and innovation since 1965. The college provides educational opportunities to over 5,000 students annually and values operational excellence to provide more resources for its faculty, staff, and students.
Grayson College partnered with APS to simplify and modernize its complex payroll and HR data management systems. Additionally, APS makes it easy to comply with Texas Risk and Authorization Management Program (TX-RAMP) standards to protect student and employee data. We spoke with Robyn Voight, the Director of HR at Grayson College, about the impact of APS’ payroll and HR solutions.
The Challenge
Grayson College previously operated on disconnected systems. These platforms included Microsoft Great Plains and Green Shades for payroll, iCIMS for applicant tracking, and NeoGV for learning management. Each system was siloed, creating inefficiencies such as:
Data Duplication
Manual and duplicated data entries, compounded by a lack of API integration, led to inaccuracies.
Shadow Spreadsheets
Payroll and HR teams relied on external Excel spreadsheets to manage incomplete and inconsistent data.
Inaccessible Reporting
Generating actionable insights was labor-intensive, hindering operational efficiency with time-consuming processes.
Compliance Concerns
Without integrated systems, Grayson College faced challenges in maintaining compliance. TX-RAMP imposes stringent cybersecurity standards designed to protect sensitive employee and student information.
These limitations prompted Grayson College to seek an all-in-one solution to streamline workflows, maintain TX-RAMP compliance, and support scalable operations.
“Basically, all of those systems didn’t really talk to each other. And so, you had a lot of double and triple entry into things. Reporting wasn’t great. So I wanted as close to a one-and-done system as I could get.” – Robyn Voight
The Solution
Grayson College partnered with APS to streamline its HR and payroll processes while meeting TX-RAMP compliance requirements. APS’ platform stood out due to its:
All-in-One Functionality
Seamless integration of payroll and HR reduced manual entry and eliminated shadow spreadsheets.
Cost-Effectiveness
APS provided an affordable, scalable solution designed to align with Grayson’s commitment to responsible taxpayer resource use.
TX-RAMP Compliance
As a certified partner, APS equipped Grayson College with tools to safeguard sensitive data against cyber threats and maintain compliance with Texas state standards.
Secure API Connectivity
APS’ API facilitates secure, automated data exchanges between multiple systems. This ensures sensitive employee and student data remains protected while reducing IT workload. This integration streamlines processes, making data management more efficient and reliable.
The Results
Grayson College experienced improvements after implementing APS, including:
Streamlined Payroll Processing
Payroll errors were eliminated during the first run, and processing times were significantly reduced, saving valuable time for their Payroll Specialist to focus on strategic tasks.
Enhanced Security
Compliance with TX-RAMP standards provided peace of mind, reducing risks of cyberattacks and personal data breaches.
Improved Experience
The intuitive platform and API integration simplified training for new employees, improving inter-departmental collaboration.
Responsive Customer Support
APS’ support team promptly resolved payroll issues, making sure service was uninterrupted for Grayson’s employees.
About TX-RAMP
TX-RAMP is a state-mandated cybersecurity framework that helps public institutions safeguard sensitive information. Compliance helps prevent ransomware attacks, which can disrupt operations and impact students and employees. APS’ TX-RAMP certification made it a trusted partner for Grayson College in protecting critical HR and payroll data.
“It’s a system that’s set up to say, yes, we have this security at this level, and confirm because there are hackers out there, cyberattacks, trying to get information that can ruin people’s lives… Texas RAMP puts some guardrails there to prevent things like that from happening, and [APS helps us comply].” – Robyn Voight
Director of HR
It’s a system that’s set up to say, yes, we have this security at this level, and confirm because there are hackers out there, cyberattacks, trying to get information that can ruin people’s lives... Texas RAMP puts some guardrails there to prevent things like that from happening, and [APS helps us comply].
Key Takeaways
Seamless TX-RAMP Compliance
APS helped Grayson College meet state cybersecurity requirements effortlessly.
Significant Time Savings
Hours Saved per Week
Enhanced Operational Efficiency
Consolidated HR and payroll processes streamlined data management and reporting.
APS remains committed to empowering educational institutions like Grayson College with secure, efficient, and user-friendly workforce solutions.
We're Ready When You Are
Hear why APS’ award-winning technology and services have earned us a 98% customer satisfaction rate.
Director of HR
We Had Zero Errors the First PayrollThe payroll implementation was really, really lined out. You could tell it was not their first rodeo. We had zero errors the first payroll.