02
June, 2020

Why Now Is the Time to Invest in Payroll and HR

Great Information

Awesome content, even better software. Just think what our technology could do for you.

Why Now Is The Time To Invest In Payroll And HR

As a payroll or HR manager, you are likely to witness changes to your organizational processes during a crisis. The COVID-19 pandemic caused a monumental disruption in our economy. The effects have been felt by businesses all over the country and world. In the U.S. alone, 20.5 million people lost their jobs in April of this year. Many businesses had to make tough decisions and cut costs to survive.

It can be tempting to stop investing in technology like payroll and HR when faced with a crisis. However, we’re here to tell you why now, more than ever before, is the time to invest in payroll and HR.

Payroll and HR Are Needs, Not Wants

Some companies consider payroll and HR technology a want. They may think one person can manually process payroll or manage benefits. They may even believe that spending extra budget on a payroll and HR system will replace an entire department. However, this is not the reality with a workforce management system. Payroll and HR technology can help you automate business processes, promote employee engagement, and ensure tax compliance. An investment in payroll and HR is an investment in the success of your business.

Why Successful Organizations Invest In Payroll and HR Software

Here are six reasons why successful organizations are committed to an all-in-one payroll and HR solution, even in times of crisis:

1. Employees Are Paid Consistently

An accurate, dependable paycheck is more important than ever. Choosing to continue running payroll through your workforce management platform means paychecks are not disrupted for employees.

Furthermore, when using a unified solution, attendance data is automatically synced to payroll data without the need to rekey information. This seamless process saves HR managers valuable time and reduces the potential for payroll errors.

2. Tax Experts Help Alleviate Unnecessary Penalties

Last year alone, American business owners were fined over $10 million in IRS tax penalties. To avoid IRS penalties, payroll taxes need to be accurate and timely. Working with a payroll tax compliance partner reduces the burden on businesses to keep up with ever-changing laws and legislation.

Some payroll and HR providers have tax compliance experts on staff who act as the reporting agent to the IRS on your behalf. This way, HR managers can focus on their people, while payroll tax payments and filings are handled by the experts.

3. Manual Tasks Are Automated

Payroll and HR professionals are tasked with managing all employee information including benefits, deductions, and performance. Using manual processes to track these processes is time-consuming and error-prone. A payroll and HR solution can automate these tasks into closed-loop workflows, eliminating spreadsheets and ensuring accurate data. For example:

Nonprofits
An HR manager can invite eligible employees to online open enrollment
Help Center
Employees can log into self service and choose their benefits
APS Icon Sheet_Do The Right Thing
An HR manager can approve the benefits and transmit that information electronically to the provider

Freeing up this valuable time allows HR managers to focus on more strategic tasks, like recruiting and hiring. The average U.S. employer spends $4,000 onboarding one employee. With that much money on the line, you want to make sure you’re dedicating enough time to your hiring process.

4. Important Documents Are Easily Accessible

Document management allows you to securely store important company policies and information in a centralized location. Training manuals, employee handbooks, and benefits information are easily accessible no matter where your employees work. This reduces the need for employees to reach out with questions because the documents they need are simple to find.

When you manage data properly, you increase employee productivity. In a study by Harmon, 67% of people believe it would be easier to focus on work if important information from all their applications appeared in a single window.

Successful organizations understand the correlation between increased workplace productivity and increased revenue. Investing in a payroll and HR solution to house all your important company information does both.

5. Self-Service Apps Empower Employees

According to a study performed by Apperian, 91% of corporate employees use at least one mobile app during work. With so many employees working from home, they are using their mobile phones to perform work tasks. Self-service apps engage and empower employees with access to

APS Icon Sheet_Check Mark

Timecard View

Employees can view time cards to verify they are paid for their hours worked.

APS Icon Sheet_Check Mark

Benefits Visibility

Visibility into benefits information lets employees instantly check their deductibles to confirm accuracy and coverage.
APS Icon Sheet_Check Mark

Access to W-2

Access to W-2s lets an employee quickly view his or her information, and then use it to complete tax returns.
This employee autonomy reduces the time an HR manager spends gathering information, and answering questions. With more employees using their smartphones while working from home, the need for easy access to payroll and HR information is critical.

6. Managers Can Make More Strategic Decisions

When you have a unified workforce management solution, your payroll and HR data lives in the same database. This structure provides you with more data accuracy and transparency. Analytical and informational dashboards provide instant access to important company metrics.

This transparency to accurate data helps leaders make informed decisions that maximize return. With data on turnover, employee counts, and labor costs, managers can make decisions around hiring staff, opening additional locations, and budget forecasting.

Why Investing in Payroll and HR Is The Answer

Now is the time to invest in payroll and HR technology. Why wait to invest in a solution that can solve your biggest challenges and save your organization money? When payroll and HR workflows are automated, repetitive tasks are replaced with strategic initiatives, saving money. Successful companies understand you have to spend money responsibly to grow your business.

Investing now in payroll and HR technology lays the foundation for success down the road. No matter what crisis your business may face, payroll and HR technology is an investment you can’t afford to operate without.

How APS Can Help

An investment in APS’ payroll and HR platform is an investment in best-in-class technology and services. Our proprietary technology is designed to help pay your employees accurately, automate manual tasks, and manage important documents. Our payroll tax compliance experts are there to help ensure your payments and filings are handled correctly and on-time. Furthermore, our unified database gives you instant access to key organizational metrics so you can make more insightful decisions.

To learn how our all-in-one payroll and HR solution can help you solve these problems, schedule a complimentary demo of our system today.

Our mission is to make Payroll and HR easier

People ask us all the time what makes APS different and why they should trust us to tackle their workforce management issues. Here are just a few reasons why:
Competitive Salaries

Support

Your dedicated support team is just a phone call, email, or support ticket away to answer any questions you may have.
Comprehensive benefits

Training

You’ll receive lifetime training from our team of experts to help you master the APS system.
Energetic Working Environment

Success

You’ll work with APS experts who understand your business, your challenges, and your goals to maximize usability.

Recent Posts

Check out more great articles from the APS Blog covering HR, payroll, and everything in between.

Why Payroll and HR Implementation Awards Matter

Why Payroll and HR Implementation Awards Matter

APS has been recognized as a leader in payroll and HR software in G2’s Summer 2020 reports. In this article, we’ll discuss why payroll and HR implementation awards matter and how they can help you understand what to expect from a payroll and HR vendor during the implementation process.

Pin It on Pinterest

Share This