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APS Makes FFCRA Credit Tracking Easier

APS Makes FFCRA Credit Tracking and Management Easier

With the passing of the FFCRA, APS' development team has been working to make it easier for our clients to track and manage FFCRA sick leave.

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APS Makes FFCRA Credit Tracking and Management Easier

With the passing of the Families First Coronavirus Response Act (FFCRA), APS immediately began working to gain a better understanding of the legislation and how this would impact our customers. Our development team has been working hard to make it easier for our clients to track and manage FFCRA sick leave.

There’s so much complexity around the FFCRA and a burden is being placed on employers right now. Our development and quality assurance teams worked around the clock to ensure the release was ready for the start date. As of April 6, 2020, our customers can now take advantage of the credits. Our system is simplifying and automating FFCRA compliance processes as much as possible to reduce the burden on our customers.

New FFCRA Income Types in APS

For qualified sick payments under the FFCRA, APS has developed and released four new income types. We created these additional income options to make it clearer and easier for clients to manage employee paid sick leave. These income types support the payment of wages under the FFCRA that are exempt from Social Security and Medicare taxes:

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COVID-19 None

Used when tracking leave related to Coronavirus that does not fit within the parameters of one of the categories below. This type of income is not eligible for a tax credit.
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COVID-19 Quarantine

Used for an employee who is unable to work because of Coronavirus quarantine or self-quarantine or has Coronavirus symptoms and is seeking a medical diagnosis.
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COVID-19 Care For Others

Used for an employee who is caring for someone with Coronavirus, or is caring for a child because the child’s school or child care facility is closed; or, the child care provider is unavailable due to the Coronavirus.
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COVID-19 Childcare

This FMLA expansion credit is used for an employee who is unable to work for a period longer than two weeks because of a need to care for a child whose school or child care facility is closed or whose child care provider is unavailable due to the Coronavirus.

What our customers are saying

has been a great help


“APS has been a great help in getting us set up for the FFCRA. They have worked very hard to make this process easier for us.”

Eileen Austin

Bird Dog Media, LLC

Automated Credits Owed to Qualified Sick Employees

To further simplify the tracking and management of FFCRA credits, our solution will automatically cap the credit amount based on the maximum aggregate as defined by the FFCRA on a per employee, per qualified sick payment basis. This eliminates the need for clients to manually track credit amounts claimed per employee. 

When FFCRA income types are used, the system will automatically calculate the paid sick leave credits. This eases the work and complexity that would otherwise fall to employers, so they can focus on taking care of their employees and taking advantage of much needed financial relief. 

Simplified IRS Documentation Management

To further simplify the tracking and documentation of credits, APS has also provided two forms for employees to complete when requesting emergency leave under the FFCRA:

  1. FFCRA Certification of Leave for Employee
  2. FFCRA Certification of Leave for Family Member

These certification letters are in accordance with IRS guidelines on what information is required to be collected for employers to claim a tax credit for reimbursement of paid leave they provide their employees. Customers can download these forms from APS and even incorporate a company logo prior to sharing with employees in the self-service site. Completed forms may be uploaded and stored in the employee record in the event of an IRS audit.

Once the FFCRA income types are enabled and written authorization has been received from employees, no further action is required from employers. Clients can simply use APS as they normally would, and we’ll take care of the rest.

How APS FFCRA Tracking and Management is Different

Since APS is designed as one system, all tax tables and calculations are performed on the same platform. This unified approach allowed our development team to quickly create FFCRA tracking and management, rather than having to pass data to other third-party systems that manage tax payment and filing. As a result, we’ve eliminated manual tracking of tax calculations and paid sick leave credits. APS will automatically calculate the credits and the information is available in one convenient location.

What our customers are saying

quick turnaround


I really appreciate the quick turnaround time to get the new COVID-19 FFCRA income types set up.

Brenda Schmidt

Sioux Falls Credit Union

COVID-19 Product Roadmap

APS is working to adapt to our clients’ needs, and we are adjusting our product roadmap to meet COVID-19 demands. Here’s what clients can expect:

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FFCRA Sick Pay Dashboard

This dashboard will display important FFCRA information, including the number of employees paid, the total amount paid, and the amount of credit taken.
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PPP Forgiveness Report

This report will provide detailed information that may be used to validate eligibility for PPP loan forgiveness, including each employee who was on the payroll during the period and what was paid to them.
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The APS system will track which employers are deferring Social Security tax payments, and who is claiming employee retention credits. This ensures customers cannot inadvertently claim both credits.

This roadmap is a reflection of APS’ mission to make payroll and HR easier for our clients. APS President, Aaron Johnson, specifically recognized the need to eliminate confusion around the FFCRA and CARES Act and make these adjustments as painless for customers as possible.

Christian Valiulis, APS CRO

Aaron Johnson
President & CEO, APS

Our overall objective when we looked at the implications of the FFCRA and CARES Act was to break them down separately and simplify them for the easiest way to manage individual customer needs through our platform.”

APS Is Here to Help

Now more than ever before, we are supporting and assisting our clients to make sure APS continues to fit their needs during this uncertain time.


Response Time

We are averaging a 15-minute response time on support requests.

COVID-19 Response Team

We are creating a COVID-19 Response Team of FFCRA and CARES Act experts who will provide additional customer support.
Star Filled

Customer Satisfaction

We are maintaining a customer satisfaction rate of 99%.

We know this is a tough time for many businesses and are committed to helping any way we can. Our support and product teams remain dedicated and focused on providing the best client experience.

APS is closely monitoring all tax regulation changes to ensure we are helping minimize customer compliance burdens during this time. As we become aware of new policies and procedures, we are frequently updating our Help Center and COVID-19 Resources Hub.

Need Help Tracking and Managing FFCRA Credits?

Our system eliminates the need to manually track FFCRA tax credits with automated processes and calculations. Contact us today to learn how you can simplify your FFCRA credit management and reduce your burden.

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