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3 Ways HR Recruitment Software Improves Hiring

3 Ways HR Recruitment Software Improves Hiring

Let's discuss what HR recruitment software is and how you can utilize HR recruiting solutions to improve your hiring process.

How HR Recruitment Software Can Improve Your Hiring

What do 98% of Fortune 500 Companies have in common? They utilize HR recruitment software to acquire candidates. HR recruitment solutions reduce the time managers spend sifting through resumes and increase your chances of onboarding qualified hires.

This article will discuss what HR recruitment software is and the differences between HR software and an applicant tracking system. From there, we’ll dive into three different ways you can use HR recruitment solutions to attract and hire superstars for your organization.

What is HR Recruiting Software?

HR recruitment software is a tool used to streamline hiring and onboarding processes for organizations. HR recruitment systems encompass anything from talent discovery to resume screening and candidate onboarding. Additional features include job openings, attribution of employee referrals, and training new hires.

One of the main functions of an HR department is recruitment, and HR software features like the ones mentioned above, help managers navigate recruitment more efficiently. Recruiting software takes the candidate on a journey from start to finish, equipping an HR manager with the tools necessary to find the most qualified employee out of the applicant pool.

The old way of handling recruitment involved hours of resume screening. An HR manager might spend days just accessing resumes and processing through them all to find the right candidate. The introduction of HR recruiting software has ushered in an interactive hiring process. This engagement helps managers spend less time on administrative tasks and dedicate more time to business strategies.

What is An Applicant Tracking System?

While HR recruiting software is often referred to as an applicant tracking system, the two are not the same. An applicant tracking system (ATS) is a tool businesses utilize as part of their pre-hiring process. It gathers applicant information that HR personnel can filter based on a candidate’s skill sets and experience levels.

HR recruitment management software tracks employees both before and after onboarding. An ATS focuses solely on external functions, like job posting and candidate screening, while HR recruiting software layers internal tasks like interview scheduling and CRM management into its process. HR software includes both external functions and internal functions so that you can manage the entire employee lifecycle.

How Do You Use an Applicant Tracking System?

According to an article by TopResume, applicant tracking systems act as an electronic gatekeeper for an employer. The ATS can categorize an applicant’s resume into content sections and then scan those sections for keywords that directly correlate with the job application. If the resume keywords match the job application, the candidate gets recommended to the HR recruiter for outreach.

Once recommended, the recruiter can utilize an ATS to track multiple candidates they consider for the role. Applicant tracking systems allow the HR department to see where candidates sit in the hiring pipeline. When the HR manager is ready, he or she can select whether a candidate has received a job offer or not.

An ATS can exist by itself or as a feature of an HR recruiting system. If you’re looking to streamline your application process solely, you might consider an applicant tracking system. However, if you want a system that handles ATS, hiring, and onboarding, you’re better off utilizing HR recruitment software.

How Recruitment Software Helps You Hire Qualified Candidates

As your company grows, you need to spend less time manually hiring candidates and more time verifying you have the right candidate for the job. HR recruitment software can help you streamline this process. Here are three ways it assists in your candidate search and makes it easier to hire the right person for the job.

1. Applications are Easier

To attract the right talent, you need to engage them with a memorable first impression. HR software with ATS features can help you do this by making the application process easy for the candidate to apply to the job.

Without using an HR solution, the recruiting process gets complicated and becomes time-consuming. Instead of relying on system integrations and unified features, HR managers manually post job openings across multiple sites. HR recruitment software streamlines your posting process to automatically promote openings across top job boards like Ziprecruiter, Linkedin, and Indeed.

Sites like these have thousands of active users, which increases your exposure to qualified applicants. Instead of having to dig to find a job with your company, a candidate can easily find positions and apply for them directly through the job board.

HR recruitment systems also let you create mobile-optimized job postings and share them on a company webpage. With over 90% of people use their smartphones for job searching, mobile recruiting gives your company a competitive advantage.

Mobile job postings encourage busy, top-level candidates to apply for the position regardless of wherever they are or what they are doing. This flexibility makes it easier to attract qualified candidates for the job. You can increase the number of applicants by as much as 11.6% using mobile-friendly application experiences.

  • Accurately evaluate top candidates with in-depth interview guides and scorecards.
  • Hire confidently by utilizing reference and background checks to get an accurate picture of who you’re considering.
  • Choose who you want to interview, invite candidates, and reserve appointments with real-time calendar syncing.
  • Send text messages to applicants to keep them moving through the hiring process, with up to an 8x higher response rate than emails.
  • Run employment background checks in just a few clicks and view reports that are easy to understand and compliant with state and federal laws.

Let your recruiting team set the candidate criteria and utilize your HR software to narrow down candidates efficiently. The algorithm that screens candidates never tires of reviewing resumes.

3. Prospects are Actively Engaged in the Hiring Process

According to an article by Skeeled, applicants kept in the loop are more likely to have a winning candidate experience and remain engaged with the company. HR engagement and recruiting tools help you stay in touch, so candidates don’t move on to other opportunities.

Keeping candidates engaged throughout the entire hiring process is vital to your top talent acquisition process. HR recruitment solutions utilize email automation tools, personalized templates, detailed application statuses, and next step assignments so HR personnel can communicate with candidates throughout the hiring process.

Some HR solutions even offer applicant tracking systems with E-signature options so HR personnel can send offer letters for employees to review and sign electronically. E-signature minimizes the hassle of in-person signatures and reduces the time lapse between an interview and a job offer.

Once you have selected your ideal candidate, here are a few ways an HR system can help you retain him or her even after hiring:

  • Improve new hire orientation by giving the employee the tools they need to learn and acclimate.
  • Create new hire checklists for orientation and training items so employees and managers onboard consistently.
  • Go paperless with a secure system so new hire forms are completed correctly and stored electronically to ensure compliance.

2. Managers Can Leverage Cloud-Based Technology

Once you attract a prospect with a mobile-optimized application, you need to determine if they are the right candidate for the job: cue, core HR solutions. Cloud-based HR technology helps you filter candidates in a timely and efficient manner.

According to an article by Forbes, the average number of applicants for any given job is 118. With so many applicants, it’s humanly impossible for one person to screen each candidate accurately. HR software can help by allowing managers to fast track contenders with prescreening questions and benchmark assessments.

HR technology opens up the door for candidate possibilities and increases your chances of hiring top talent. Beyond prescreening questions and benchmark assessments, here are a few more benefits of a cloud-based HR recruitment system:

How to Choose an HR Software

When choosing to implement an HR recruiting software, consider leveraging awards in your decision-making process. While there are hundreds of HR software options, only a few are recognized for their applicant tracking features.

The Best Applicant Tracking Software of 2020 by is one of these awards. It’s based on 40+ hours of research that evaluates authentic customer reviews and factors that make HR software user-friendly. These factors include job board posting, interview scheduling, candidate tracking, onboarding management, and reporting analytics.

Including an ATS award like this in your HR research process is a valuable tool. Award scoring factors like genuine user feedback give you a unique perspective of the system, while attribute evaluations keep essential software features top of mind.

Hiring the Best Candidates

Easy-to-use HR recruitment software provides a better hiring experience for everyone. Candidates can fill out job postings on their mobile devices and stay engaged throughout the entire hiring process. Meanwhile, managers filter applicants based on specific criteria and remain focused on hiring the right candidate for the role.

A fine-tuned recruiting, hiring, and onboarding process paves the path for your organization’s future success. It lays the foundation for unique first impressions, flexible job postings, and streamlined onboarding processes, which is why it’s essential to leverage insight like ATS awards in your decision-making process.

Consider implementing HR recruiting software throughout your organization. With HR solutions in place and all the new superstars headed your way, there’s no way that your company won’t shine!

How APS Can Help with HR Recruitment

APS has been recognized as one of 15 Applicant Tracking System award recipients recognized for candidate sourcing and interviewing, hiring and onboarding, and analytics and reporting.

We provide an all-in-one HRIS platform that includes applicant tracking, recruiting, and onboarding. Our solution is designed to automate HR workflows so you can be more strategic. With APS, you can create a streamlined hiring process to maximize the time you spend hiring candidates.

APS earns its customers a 67% quicker return on investment than leading competitors. Businesses choose APS as their workforce partner because of our focus on the customer experience. As a result, we continually maintain 98% customer retention and satisfaction rates. For more information on APS and how we can help make payroll and HR easier for your business, visit

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