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Plan Smarter, Staff Stronger, Stay in Control
Position Management gives HR a real-time picture of staffing across every department — positions filled, seats vacant, employees in place, and where your data needs attention.
Know Your Workforce, Down to the Seat
A spreadsheet of names is not a workforce plan. Position Management gives you a structured view of every role, every reporting line, and every vacancy — so headcount decisions are grounded in data, not guesswork.
96%
Quality of Support
See Every Position and Every Seat
Track positions, seats, and vacancies across every department in one dashboard — the same way leadership thinks about headcount.
Spot Vacant Seats Instantly
Filter by vacant seats to see exactly where you're understaffed and which departments need attention first.
Catch Record Discrepancies Early
Flag employees whose records don't match position defaults so HR can fix data quality before it affects reporting.
Manage Headcount in Real Time
Assign employees to positions and seats — or create a new seat on the fly — without leaving the dashboard.
How It Works
Position Management is built into the APS Workforce solution, so setting it up is a matter of structuring what you already know about your team — not adopting a new system.
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Set up each role with attributes like job title, wage type, reporting manager, department, location, and pay range.
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Access the dashboard from the Workforce navigation menu or the Workforce tile. The four insights — Position Count, Vacant Seats, Employees with Discrepancies, and Headcount — give you the full picture in one view.
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Assign employees to seats, create a new seat from the dropdown, fix discrepancies in bulk, or jump straight to an employee record
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Pull headcount, position discrepancy, and hierarchy reports straight from the same connected data.
- Configure Your Positions
- Open the Position Management Dashboard
See Every Seat, Filled or Vacant!
Thousands of businesses have saved millions of hours with APS.
98%
CSAT Score
75
Net Promoter Score
Position Management Product Features
Position Count Insight
See total positions, active seats, seats filled, vacancies, and percentage filled across every department in one view.
Employees With Discrepancies Insight
Identify employees whose record settings differ from their position defaults — and update conflicting fields in a single click.
Vacant Seats Insight
Surface every unoccupied seat in your organization, with department, position, and percentage-filled context, so you know exactly where to focus.
Real-Time Headcount Visibility
See your total employee count, spot anyone not yet assigned to a position and seat, and assign them right from the dashboard.
Bundle More. Do More.
Expense Management Software
Our expense management solution streamlines the entire process, from employee submission to final payment, so nothing slips through the cracks.
Dimensions
Dimensions enables detailed payroll categorization and reporting, so you can go beyond the numbers and make data-driven decisions that matter.
Attendance
Manage schedules, monitor clock-ins, and gain real-time visibility into your workforce to reduce costs and increase productivity.
Frequently Asked Questions
What is position management?
Position management is an approach to organizing your workforce around defined roles instead of just a list of employees. Each position has attributes — title, wage type, reporting manager, department, location, pay range — and every employee is tied to a position. With APS Position Management, this structure is built directly into your Workforce platform, so headcount, org charts, and labor cost reporting all reflect the same connected data.
How is position management different from employee management?
Employee management focuses on the people on your team today. Position management focuses on the roles your organization needs, whether they’re filled, open, or planned. The distinction matters: when an employee leaves, the position they held doesn’t disappear — it simply becomes a vacancy you can plan to fill. That gives HR and finance a more accurate, forward-looking view of your workforce.
Who benefits most from position management?
HR Directors use Position Management to plan headcount, manage reorgs, and keep their org structure accurate as the business changes. CFOs and Controllers use it to track budgeted vs. actual labor cost and to flag discrepancies before they become surprises. And operations leaders use the data to make smarter staffing decisions across departments and locations.
Join Our HCM Revolution Today
Get started with pricing as low as $50 base fee/month + $6/employee per month. View Pricing
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