The 5 Payroll Pests: Not Asking For Help


JUNE, 2017


Payroll is a complex web of rules and regulations, so it can be hard for one person to try and decipher everything payroll entails. It takes an entire group of elected officials to create and pass the rules and regulations companies have to comply with, so how exactly is one person supposed to implement those policies - much less understand and keep up with their changes? Who do you turn to for help if you’re the one who is running your company’s payroll?

In our five-part series, we have been discussing the five payroll pests that may be eating away at your workday, while showing you ways to streamline payroll processing and better manage your time. If you missed part four, we discussed how duplicate time card data entries can cause major time loss for HR managers. We have finally reached the last payroll pest: Not Asking For Help.

The Lone Wolf:

It’s time to run payroll and a new payroll tax law has been passed. Your payroll person is already busy, and now he or she has been tasked with understanding yet another law affecting your business. Let’s be completely honest, trying to remain compliant to ever-changing government regulations can be a total pain. It can also be near impossible for one person to try and decode it.

By this point, your payroll person is running a payroll that is potentially incorrect due to an immediate change in payroll taxes policy. Did you know 5.8 million penalties totaling $6 billion were issued to employers for incorrect payroll tax filings in 2016 alone? Many of these penalties possibly could have been avoided if they had a payroll and tax compliance support team to turn to for guidance!

“The IRS can be tough on collecting income taxes, but is even tougher where payroll taxes are concerned…Any failure to pay—or even late payment—is serious, regardless of how or why the employer or its principals use the money.” - Robert W. Wood, Forbes Contributor

Stop Wasting Time Not Asking For Help:

You don’t have to waste any more time as a lone wolf in the world of payroll processing. It’s a proven fact that lone wolves don’t survive on their own for very long; they have to find a pack to join, or chances are they won’t persevere. So if your business is running payroll on a lone-wolf mentality, chances are you could be looking at more than just wasted time. Remember those fees and penalties?

It doesn’t have to be that way! Automated payroll platforms are designed to make payroll processing a breeze. They even come with a team of payroll tax experts who are there to help you manage your compliance, giving you peace of mind. The best systems are proactive in anticipating issues and resolving them before they become a problem for you. If you are considering automating your payroll processes, here is a list of questions to keep in mind to ensure that you won’t be overwhelmed when tackling payroll:

1. How Many Times Do You Have to Enter Payroll Data?

When you’re running a payroll software, make sure it really is a unified solution. Are you having to enter data in more than once? If so, it’s not a unified solution. Any solution that claims it’s “unified” should only require one entry point for the entire system. This means that once you enter you data, it should also sync to your HR and time and attendance processes too. This saves you time and money when you’re not having to re-key data or worry about costly errors.

2. Does The Technology Support Company Growth?

If you’re using a payroll solution, do you feel like you’re having to relearn the system with every update? If the payroll platform you’re using has to continually bolt on new pieces of software to try and fit your changing needs, it’s almost like getting an entirely new system with each upgrade. A company cannot grow to its full potential if its people are constrained by the technology they’re utilizing. Choosing a solution that’s not only capable of handling your business’s changes, but also doesn’t penalize you for it, can be one of the best things you can do to help guarantee your company’s future success.

3. Is The Software Accessible?

Sure, you can access your payroll from work, but what if payroll has to be processed while you’re out of the office? Can you payroll platform be accessed anytime, anywhere? Today, technology has made it possible for any desired information to be available at our fingertips - payroll shouldn’t be any different. Payroll is a serious business and if the technology it’s operating on is outdated, major issues may arise in the operation of your company.

4. Is There a Support Team Who Understands Your Specific Needs?

Every company has unique business processes and challenges. Knowing you have a support team to ask for help who understands your specific needs can make your life much easier. Calling your payroll company for help shouldn’t cause a sense of dread; you shouldn’t have to spend two hours of your day trying to get a resolution. You should be able to talk to a dedicated account manager who is familiar with your needs. You should be able to work with tax compliance experts who will eliminate the burden of managing tax compliance on your own. A true support team is an extension of your business that allows you to spend your time more productively.

Ultimately, your payroll solution should be there for you, and actually be a solution for your payroll needs. Having the peace of mind knowing that your business is in good hands is priceless, and can save your HR team time and money in the long run. Payroll processing can be a daunting task - but remember, with the right solution, you don’t have to be alone in facing it.

Thanks for reading our five-part series about Payroll Pests!

How APS Can Help

APS’s success in providing payroll and Core HR technology is due to long-term business relationships with our customers. Our retention rate has been at 98% since 2004, largely in part because our support team is just a phone call, email, or chat away. From implementation to customer support, we surround our clients with the support they deserve every step of the way. Want to learn more? Schedule a demo today!

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