I-9 Forms

FORM I-9: What You Need to Know

Form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the U.S.

Both employers and employees (citizens and noncitizens) must complete the form, which asks employees to attest to their employment authorization. Employees are also required to present documents confirming their identity and employment authorization. (The list of acceptable documents is on the form’s last page.) The employer must examine the documents to determine if they reasonably appear genuine, then record the document information on form I-9. Employers must retain the forms for a designated period and provide them for inspection by authorized government officers.

In recent years, enforcement efforts have increased, making it all the more important for employers to keep form I-9s up to date in order to avoid civil fines and criminal penalties. In addition, if the DOL investigates or performs an audit, it will likely look at areas of compliance that are not related to the cause for the audit.

A total workforce management solution that tracks employees’ verification documents helps organizations ensure compliance. APS’s core HR system provides a list of verification documents that have expired or are about to expire, for more proactive management of I-9 requirements. For more information about form I-9, see I-9, Employment Eligibility Verification.

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