October, 2015

Why a Closed-Loop Payroll and HR System is Best

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Workforce Management: A Closed-Loop System Is Best

In many businesses, manual processes and multiple systems are used to maintain workforce management tasks. The problem with this approach is that information is not consistent across all systems, which can lead to errors, missing data, and an overall lack of visibility in the organization. A closed-loop system for workforce management unifies HR, payroll, and time and attendance data by using a centralized database of information.

With a closed-loop system, there is feedback and information provided by the system to compare the current state against the desired state. A closed loop for HR will enable you to measure results and drive improvements to meet the compliance and operating objectives. It enables you to ensure defined policies are enforced, which can be a big challenge if HR relies on managers and others to enforce policies and capture information related to policies. Again, this challenge grows with more locations.

A single system for HR, payroll, and time and attendance will create transparency throughout the organization and make it easier to pull the reports.

It is important that the feedback is automated to enable monitoring through dashboards. It is also important for the system to constantly provide feedback on data quality and gaps. If there are gaps in critical data, then the system won’t be able to provide accurate data and analytics; dashboards and reports will be missing information, and managers will lack confidence in the analysis.

What’s Missing from Your Workforce Management?

Let’s dig in and find out so we can help you fill the gaps. If you’re looking for ways to update or streamline your workforce management efforts, this guide is an excellent place to start.

Closed-Loop Compliance Model



Set objectives and goals for the organization.



Receive real-time information on objectives, data quality, and data gaps.



Review operational reports, exception reports, data quality and data gap reporting to know what action is needed.



Gather information from managers and employees and update records.

In a busy work environment, it is very time-consuming and challenging to pull business data from multiple sources, leading to a reduction in accountability, accurate reporting, and informed decision-making. Companies need a solution that tracks this important information for them and provides alerts and dashboard views that bring visibility and, in turn, accountability into the organization. This enables them to easily report to executives the level of compliance in critical areas to reduce the risk of costly penalties and legal action. A closed-loop compliance model ensures nothing falls through the cracks.

How APS can help

APS is a single-system solution for all HR and capital management needs. We are a cloud-based system that securely stores and manages employee data from hire to retire as well as utilizes the tools to track applicants, train, and onboard. We have continued to develop and expand our technology over the years, while ensuring our system is unified for the best possible user experience. In addition to Core HR, we offer Payroll, Attendance, Scheduling, Recruiting and Onboarding, as well as ACA Reporting.

2019 State Unemployment wage bases

For more updates on state unemployment wage base changes, visit our SUTA Wage Bases page.

2019 State witholding tables and methods

For more updates on state unemployment wage base changes, visit our SUTA Wage Bases page.

2019 state unemployment tax rates

For more updates on state unemployment wage base changes, visit our SUTA Wage Bases page.



Business Administrator, Christ’s Church

The support for onboarding is excellent and their customer service is top notch. APS worked to get all of our needs met, and they continue to be problem solvers for us. Initially, I needed help navigating the system and they worked with me until I was comfortable and confident using the system.

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